BOARD MEETING
WestCoast Grand Hotel at the Park
Spokane, WA
Draft Minutes
Cindy Cunningham, President
Carol Gill Schuyler, Vice President/President-Elect
Karen Highum, Secretary
Kim Hixson, Treasurer (outgoing)
Monica Weyhe, Treasurer (incoming)
Merri Hartse, 2001 Conference Coordinator
Gail Willis, Association Coordinator
Mary Campbell, PNLA Representative (outgoing)
Jan Walsh, State Library representative
Cheryl McCulloch, IG Coordinator
Patience Rogge, WLFTA Chair
James K. Phelps, 2002 Conference Coordinator
Jacquelyn Keith, CAYAS Chair
Cathy Brownell, Link Editor
Louise Saylor, ALKI Chair
Carolynne Myall, ALKI Editor
Jan Ames, Library Legislative Day co-chair
Marilyn Sheck, Library Legislative Day co-chair
Lynne Zeiher, 2003 Conference co-Coordinator
Chris Smith, LIT IG Chair
Dolly Richendrfer, Coordinator of Communications
Linda Pierce, Nominations Chair
Camile Wilson, WALE Chair
John Sheller, VP/President-Elect (incoming)
Kay Vyhnanek, PNLA Representative (incoming)
President Cindy Cunningham called the meeting to order at 1:10 p.m.
Members of the board introduced themselves.
Approval of the minutes of the February 8, 2001 Board Meeting: Karen Highum.
The minutes were approved as distributed.
Treasurer's Report: Kim Hixson
Kim reported that WLA is in good shape financially, with $410,000 in the accounts. For the past year there has been: revenue of $161,000, expenses of $107,000, and currently outstanding bills of $1,000.
OLD BUSINESS
Correspondence: Cindy Cunningham
Cindy reported that Judith Krug from the Freedom to Read Foundation sent a thank you letter for the $1,000 donation to help fight mandating filters and Susan Roman from the American Library Association sent a thank you letter for the same $1,000 donation, which help challenge CIPA.
Conference Coordinator 2003/Yakima: Cindy Cunningham
Cindy reported that Lynne Zeiher and Kristy Coomes have agreed to be co-chairs for the 2003 Conference in Yakima.
- MOTION: Move to approve the nominations of Lynne Zeiher and Kristy Coomes as co-chairs of the 2003 Conference.
- Moved: Patience Rogge
- Seconded: Carol Gill Schuyler
- Passed unanimously.
Elections Committee Report: Gail Willis
Gail announced the results of the election: Vice President/Pres. Elect, John Sheller; Treasurer, Monica Weyhe; Coordinator of Strategic Planning, Laura Boyes; PNLA Representative, Kay Vyhnanek
Final Report Library Legislative Day 2001: Jan Ames and Marilyn Sheck
Jan Ames and Marilyn Sheck distributed the Library Legislative Day 2001 Final Report. Library Legislative Day was held February 7, 2001 at the Ramada Inn Governor House in Olympia. The program featured speakers Nancy Zussy with an update on State Library news and statewide database licensing, Bill Ptacek discussing legislative issues, and a legislative update from Steve Duncan. Prior to the program, delegates enjoyed a continental breakfast and/or a meeting of the Grassroots! Interest Group. After the program, there was a buffet lunch, and participants trekked up to the capitol campus to visit their legislators. The fortune cookies were delivered to the legislators in the afternoon instead of the morning. 139 people attended the event. Jan and Marilyn investigated the facilities for next year. The Ramada Inn can handle about 150 participants and is close to capitol campus. Other facilities (WestCoast Olympia, Olympia Community Center, Phoenix Inn, Best Western Aladdin, St. Martin's College Conference Center) all have space and/or transportation problems. They recommended using the Ramada Inn again next year.
- MOTION: Move that Library Advocacy Day be held on January 30, 2002 at the Ramada Governor House in Olympia.
- Moved: Carol Gill Schuyler
- Seconded: Merri Hartse
- Passed unanimously.
- MOTION: Move that the Legislative Day co-chairs change Library Legislative Day to February 6, 2002 if the motel is not available on January 30, 2002.
- Moved: Cindy Cunningham
- Seconded: Patience Rogge
- Passed unanimously.
Recommendation of Membership Committee Regarding Corporate/Sustaining Memberships and Report on New Structure for Corporate Membership: Carol Gill Schuyler
Carol reported that the committee looked at how other library associations handle corporate memberships and made these recommendations:
- Commercial membership: $60 for sales representatives, $100 for business
- Commercial member benefits include:
- conference booth identification,
- conference badge identification,
- $50 discount on exhibit space,
- priority assignment on exhibit space if reserved within 30 days of original mailing
- links to homepage from WLA homepage
- Sales representatives would be voting members, with one free business card size ad in the pre-conference Link.
- Business would be non-voting members, with 10% discount on ad in one issue of ALKI within the membership year.
- MOTION: Move that the attached recommendation of the Membership Committee be accepted and that the Membership Committee be empowered to revise the recommendations to address the issue of joint conferences and the formalization and addition of benefits for sustaining membership.
- Moved: James K. Phelps
- Seconded: Cheryl McCulloch
- Passed unanimously.
PLA Conference 2004 Committee: Cindy Cunningham
Cindy announced that because the 2004 PLA Conference will be held in Seattle February 24-28, 2004, WLA would hold a joint conference with PNLA in August 2004. It will be held in Washington, but the site has not been selected. The Public Relations Committee was asked to take on the task of planning a booth at the PLA Conference. Dolly Richendrfer will ask the committee members.
Financial Policy Review Task Force: Cindy Cunningham
Cindy distributed the report.
- MOTION: Move to adopt the report as a working document.
- Moved: Carol Gill Schuyler
- Seconded: Dolly Richendrfer
- Passed unanimously.
NEW BUSINESS
Conference 2001 report: Merri Hartse
Merri reported that the conference is looking like a success, with 434 people registered. The meals and special events have been filling up: over 200 for each banquet. 128 people signed up for the new membership meet and greet. 550 room nights were booked at the hotel. One pre-conference event was cancelled. The pre-conferences didn't have high numbers, but met the number required to hold them. She announced that there had been $11,000 in donations, the LCDs were donated by BOXLIGHT, and the T-1 line donated by XO Communications.
Appointment of Cindy Cunningham and Kim Hixson as agents of the Association through 7/31/01 to Facilitate Officer Transition
Cindy and Kim leave office at the end of the conference, but will be working with Carol and Monica to transfer authority, so WLA needs to appoint them as agents until 7/31/01. It was suggested that we should consider a by-laws change so this is done automatically.
- MOTION: Move that the Washington Library Association appoint Cindy Cunningham and Kim Hixson as agents for the limited purpose of assisting incoming officers in a smooth transition.
- Moved: James K. Phelps
- Seconded: Carol Gill Schuyler
- Passed unanimously.
WALE Conference: Camile Wilson
Camile announced that a speaker has been selected: Pat Wagner. There is a conference chair and flyers have been created. She requested $4,000 for seed money and $600 as scholarship money to send two people to the conference.
- MOTION: Move that we approve $4,000 seed money for WALE.
- Moved: James K. Phelps
- Seconded: Dolly Richendrfer
- Passed unanimously.
- MOTION: Move that we approve $600 scholarship for two people to attend the WALE Conference, from designated WALE revenue.
- Moved: James K. Phelps
- Seconded: Kim Hixson
- Passed unanimously.
Announcement of Awards Winners 2001: Gail Willis for Kati Irons
Gail Willis announced that the award winners are Sharon Hammer and Ralph Huntzinger (WLA Emeritus Award), Carol Bell (WLA Merit Award for Advances in Library Services), Patty Duitman and Donna Jones (WALE Outstanding Employee Award), Dale Read, Jr. and Patience Rogge (WLFTA Trustee Awards), Friends of the Clinton Library and White Salmon Friends (WLFTA Trustee/Friend Awards). The President's Award was not announced at the meeting, but was announced later in the conference (Patty Duitman).
- MOTION: Move that the Board accept the WLA 2000 award winners.
- Moved: Cindy Cunningham
- Seconded: Carol Gill Schuyler
- Passed unanimously.
Officer Reports
WLFTA Chair: Patience Rogge reported that WLFTA held an election for new members of the steering committee. 17 out of 100 ballots were returned. Some steering members resigned, so the new chair will need to appoint replacements.
PNLA Representative: Mary Campbell announced that PNLA membership is down, but they hope that numbers go up this year. She introduced the new representative, Kay Vyhnanek. Both the incoming and the outgoing PNLA representatives will be going to the 2001 conference in Corvallis.
Link Editor: Cathy Brownell announced that the assistant Link editor will not be able to take over as editor, so Cathy volunteered to continue for another year. She will look for an assistant Link editor.
Literacy IG: Chris Smith reported that the IG is sponsoring a program at the conference and has tried to find more members, but hasn't had much luck.
Coordinator of Communications: Dolly Richendrfer reported that the PR Forum would be sponsoring two programs at the conference.
CAYAS Chair: Jacquelyn Keith reported that CAYAS sponsored two workshops recently and will sponsor another this fall.
IG Coordinator: Cheryl McCulloch suggested that the Board look at other ways to sponsor conference programs since three interest groups (LIT, MAST, and TSIG) might disband.
WALE Chair: Camile Wilson reported that three people are running for office. Membership in WALE is down, but that might be because there has been no newsletter.
ALKI Editor: Carolynne Myall announced that Cameron Johnson is the new assistant editor, Kathleen Ardrey is the new ALKI Committee Chair, and Cheryl Farabee is a new member of the committee. There will be a photographer at the conference this year, Deb Cutler. The March issue was published on time.
State Library: Jan Walsh reported that the State Library weeded 90,000 books (2 miles of shelves) from the collection. The Legislature hired a consultant to investigate whether or not the Library should be located on the Capitol Campus. She said that the Library should be online, so a Facilities Committee was formed. When the earthquake hit, plans were made to move Library staff to Tumwater in August and leave the books on floors 3-5 so that the Legislature could use the other floors of the building while the Capitol was fixed. However, on 4/3/01 the head of the Senate Budget Committee told the library staff that they must move everything out of the building in June and that access to the material is not necessary since everything should be electronic. The Library is willing to compromise, but would like support from libraries and librarians throughout the state.
- MOTION: Move to direct Cindy to compose a resolution supporting the importance of continued access to the State Library's physical collection to be voted on by the membership.
- Moved: Carol Gill Schuyler
- Seconded: Cheryl McCulloch
- Passed unanimously.
President: Cindy Cunningham reported that she has finished the transitional activities, except that the Yakima conference contract hasn't been signed. She is very happy with the activities of the last year and that more people are getting involved in WLA. She hopes that the Intellectual Freedom Statement passes at the business meeting.
Gail Willis distributed the new Board Roster and asked for budget requests by next week.
Sandy Carlson, PNLA President, invited everyone to the PNLA Conference in Corvallis.
The next Board meeting will be held at the Board Retreat May 31-June 2, 2001 in Federal Way.
The meeting was adjourned at 4:00 p.m.
Approved (date): ________________________________________________ _______________________________________________________________ Karen Highum, Secretary _______________________________________________________________ Cindy Cunningham, President